6 handy hidden features in Google Docs on Android

    Few apps are extra essential to cellular productiveness than the common-or-garden phrase processor. I feel I’ve most likely spent a strong seven years of my life watching Google Docs on one gadget or one other at this level, and people minutes solely preserve ticking up additional with virtually each passing day.While we will not do a lot about the necessity to stare upon that word-filled white display, what we will do is learn to make each second spent inside Docs rely — and within the Docs Android app, particularly, there are some fairly spectacular tucked-away time-savers simply ready to be embraced.Make a psychological observe of those superior shortcuts and choices, and put ’em to good use the following time you end up watching Docs by yourself gadget.Docs function No. 1: In-app multitaskingWe’ll save the most effective for, erm, first — ‘trigger the simply missed function we’re kickin’ issues off with actually has the potential to vary the way in which you’re employed out of your cellphone. It’s known as Explore, and it is a kind of choices I all the time neglect to make use of after which periodically understand how a lot I’m lacking out on consequently.The primary level of Explore is to allow you to analysis any topic you are writing about with out ever leaving the Docs app. Just faucet the three-dot menu icon in Docs’ upper-right nook whilst you’re enhancing a doc after which choose Explore — and similar to that, you may get a listing of prompt matters and pictures associated to phrases discovered inside your doc.JR You can faucet on any subject to drill down additional and flick through precise internet outcomes for the time period, and the outcomes will pop up proper then and there as an overlay atop your in-progress doc. You may even view whole internet pages in that very same association, with out the necessity for any cumbersome app switching or clunky split-screen setups.JR And should you discover one thing you need to copy over to your doc for quoting, all you have gotta do is spotlight it — and Docs provides you with a one-tap “Insert” choice to tug the textual content in.JR You may even do the identical with photos:JR And if Docs’ prompt phrases do not hit the mark for what you are after, it’s also possible to open up Explore after which seek for something you need. It’s mainly simply a straightforward solution to browse the net from proper throughout the app after which optionally convey among the data you discover straight into your doc.Pretty useful, would not ya say?Docs function No. 2: Smarter doc organizationDealing with a posh doc out of your cellphone generally is a actual problem. Who needs to waste time scrolling by endless-seeming screens to search out the part of information it’s good to learn, edit, or work on at any given second?I positive as hell do not — and should you bear in mind to make use of Docs’ out-of-the-way Outline choice, you may by no means must do it once more, both. While viewing or enhancing any doc with any form of headers in it (be they precise header-formatted textual content and even simply bolded part titles), faucet that three-dot menu icon after which choose “Document Outline.”And by golly, wouldya take a look at that?JR Jumping to any a part of the doc is now only a single faucet away.Docs function No. 3: Easier Word integrationWhen you are working with shoppers, colleagues and even cousins preferring the Microsoft enhancing ecosystem, you do not have to do a lot to bridge that hole. The Docs Android app can already open and mean you can edit Word recordsdata, with none work — and with one easy flip of a change, you may create new recordsdata within the .DOCX format simply as simply.To discover it, you have to again out of any precise paperwork and get onto the primary Docs display — the display with the search field on the prime and all of your paperwork listed out beneath it. Tap the three-line menu icon within the upper-left nook of that display and head into the Settings part of that most important menu. There, it is best to see the very change we’d like:JR Flip that into the on place, then again your self out to the primary Docs display. The subsequent time you faucet the round plus icon in its lower-right nook, it is best to see “New Word file” present up as an choice proper above the default “New Docs file” command.And simply as a reminder, should you ever need to save an present Docs file into the .DOCX format, you are able to do that, too: Just faucet the three-dot menu icon whereas enhancing a doc, choose “Share & export,” then choose “Save As” and select the “Word (.docx)” choice.JR You also can save the file as a PDF or different widespread doc format from that very same menu.Docs function No. 4: The native file finderEver obtain a doc onto your cellphone — be it from an e-mail, a Slack channel, an internet site, or no matter — after which later end up struggling to search out it? You’d be forgiven for not noticing, however Docs really has its personal file finder proper throughout the Android app.It’s that grey folder icon throughout the search bar on the primary Docs display — one thing I need to’ve seen a couple of thousand instances earlier than I ever thought to strive tapping it.JR When you do, although, the app will immediate you to discover a saved file from both your native cellphone storage or out of your on-line Drive storage. And as soon as you choose both choice, you may flick through the related place to see what’s there or search to search out precisely what you are after.Docs function No. 5: The direct doc shortcutIf you end up engaged on a particular doc or set of paperwork ceaselessly — whether or not they’re evolving paperwork you entry on a regular basis or simply particular tasks in your radar at one explicit second — save your self the steps of opening the Docs app, discovering them there, after which tapping their titles to get into them and as an alternative give your self one-tap shortcuts to open the recordsdata straight from your property display.The choice to do this is fairly buried, but it surely’s properly value digging up. Start by discovering the doc in query on the primary Docs display. Long-press it, after which look method down on the menu that pops up for the “Add to home screen” command. (Depending on the scale of your cellphone, you may need to scroll down that menu a bit earlier than you may see it seem.)JR Tap that dangerous boy and observe the immediate to position the shortcut wherever you need it –  and say “hocus pocus” for good measure — and earlier than you already know it, you may have an app-like icon sitting proper on your property display. Tapping it can take you straight into the doc you chose, with none further steps required.You might even get bold and create a folder on your property display the place you retailer quite a lot of high-priority or in-progress paperwork.JR Three cheers for seconds saved!Docs function No. 6: Quick perform shortcutsWhile we’re with regards to residence display shortcuts, you may really observe that very same sample and put shortcuts for widespread Docs instructions like creating a brand new doc or looking out your present paperwork proper onto your property display, too. That method, you may carry out the related instructions rapidly and with none wasted effort opening up the app and searching round for them — and what’s to not love about added effectivity?These are literally a part of Android’s oft-forgotten App Shortcuts system — the factor that got here round with 2016’s Android 7.1 Nougat launch and is annoyingly out of sight and out of thoughts for many of us.Open up your app drawer, although, and discover the Docs icon — or discover the Docs icon on your property display, if it is there. Press and maintain it, and it is best to see a collection of choices for direct shortcuts to actions throughout the app seem.JR You can all the time get to these by long-pressing the Docs icon, but when you end up utilizing the capabilities usually, you may make it even simpler by urgent and holding certainly one of ’em inside that pop-up menu after which dragging it straight onto your property display for one-touch entry.You might even construct your self a nifty little Docs command middle for super-fast entry to the stuff you employ essentially the most:JR You should still find yourself spending a ton of time in Docs, however at the very least now you may benefit from each second there and keep away from losing your effort on piddly little duties that may be made extra environment friendly.Sign up for my weekly e-newsletter to get extra sensible suggestions, private suggestions, and plain-English perspective on the information that issues.[Android Intelligence videos at Computerworld]

    Copyright © 2020 IDG Communications, Inc.

    Recent Articles

    Apple’s new M1 iPad Pro with 5G: Everything you need to know

    The newest iPad Pro brings quite a few enhancements, largest amongst them being the inclusion of...

    Apple’s first event of 2021: Key announcements include new iMac, iPad Pro, AirTags and Apple TV 4K

    Apple unveiled a brand new iMac in seven colours, an iPad Pro, AirTags and Apple TV...

    4 new hidden Chrome features you should really be using

    If there's ever been an app that represents The Google Way™, my goodness, it is gotta be Chrome.Chrome is kind of actually in a...

    Huawei is not a carmaker — it wants to be the Bosch of China – TechSwitch

    One after one other, Chinese tech giants have introduced their plans for the auto area over the previous couple of months. Some web firms,...

    Related Stories

    Stay on op - Ge the daily news in your inbox