For monitoring to-do actions, from undertaking milestones to easy workplace errands, a job listing supervisor like Google Tasks is useful. Tasks permits you to set to-do actions (duties) and be reminded about them by means of notifications in your PC or telephone at days and occasions you specify.What units Tasks aside from different to-do apps is that it’s built-in with the apps in Google Workspace, together with Gmail, Google Calendar, Google Docs, and extra. That makes it straightforward to entry and work with all through your day. And Gmail, Google Chat, and Google Calendar all supply particular options that tie into Tasks.Using Google Tasks is easy. But it’s fairly highly effective once you perceive its full capabilities. Let’s get began.Accessing Google TasksWhen you’re utilizing a Google Workspace app by means of your net browser, the icon for the Tasks app is on the skinny vertical toolbar alongside the appropriate facet of the display. Click the blue circle with a checkmark. This will open the Tasks sidebar to the appropriate (and shift the toolbar towards the left). IDG
Click the Tasks icon on the far proper of Calendar or any Workspace app, and the Tasks sidebar will seem. (Click picture to enlarge it.)
You can entry Tasks this fashion from the next Google Workspace apps: Calendar, Chat, Gmail, Docs, Drive, Sheets, and Slides.Note: If you don’t see the toolbar with the Tasks app icon, click on the < on the lower-right nook. The toolbar will slide in from the appropriate. Mobile: Google Tasks can also be out there as an app for Android, iPad, and iPhone.Adding duties and constructing a job listing IDG
Click Add a job, then kind in a job title and (optionally) particulars concerning the job.
To create a brand new job: On the Tasks sidebar, click on Add a job. Next, within the “Title” line, enter a reputation for the duty. If you need, you’ll be able to enter extra details about this job within the “Details” line beneath. Click someplace else on the display (equivalent to the highest of the Tasks sidebar) to set your new job as the primary one on what’s now your default job listing.To construct a job listing: Repeat the steps above so as to add extra duties.To rearrange the duties within the listing: Move the pointer over a job you need to transfer, click-and-hold it, drag the duty down or up the listing, after which launch your mouse or touchpad button to set the duty in its new place on the listing.You also can rapidly transfer a job to the highest of the listing by shifting the pointer over the duty, clicking the three-dot icon to its proper, and deciding on Move to high from the menu that opens. Adding subtasksA subtask is indented towards the appropriate in your job listing, tucked beneath a predominant job. The subtask is one a part of the general job and meant to be accomplished earlier than its predominant job. IDG
You can create a subtask that’s a part of a predominant job.
To create a brand new subtask: Move the pointer over the duty that you really want the subtask to look beneath. Click the three-dot icon to its proper. From the menu that opens, choose Add a subtask.As once you create a daily job, you’ll be prompted to enter a reputation and different particulars for the subtask. In truth, you are able to do something to a subtask you can to a daily job, equivalent to marking it full or setting a notification for it, as described later on this information.To flip an current job right into a subtask: You can flip a job that’s already in your listing right into a subtask for the duty above it. Move the pointer over the duty. Click the three-dot icon to its proper. From the menu that opens, choose Indent. If you need to change an current job right into a subtask for a job that’s not instantly above it, first drag-and-drop the duty beneath the primary job you need it to look beneath.To flip a subtask into a traditional job: Move the pointer over the subtask, click on its three-dot icon, and choose Unindent from the menu.Setting a notification for a jobYou can choose a day and time to obtain a notification that can remind you a few job that that you must handle. The notification can be despatched as an e mail (by means of Gmail) and a card that seems whilst you’re utilizing a Google Workspace app. IDG
You can set a date and time to obtain a reminder a few job.
To set a job notification: Click the duty in your job listing that you just need to set a notification for. Then click on the Date/time icon that seems beneath the duty’s title and outline. A calendar panel will open over the Tasks sidebar. Click the date once you need to obtain the duty reminder. (Click the > to the appropriate of the present month title to slip to coming months.)Clicking the “Set time” field will open a panel exhibiting a listing of occasions in half-hour increments. Select the time you need to obtain the notification. Alternatively, you’ll be able to kind in a time on the “Set time” field, and it may be particular right down to the minute. Be positive so as to add an “a” or “p” on the finish of the time, for “AM” or “PM.”Click OK on the decrease proper to set the notification schedule for this job.The directions above are for once you need only a single notification a few job. You also can arrange a repeating reminder. You can customise how typically you get a notification, and the scheduling of those notifications could be extraordinarily particular. IDG
You can fine-tune the frequency of repeating job reminders.
To set and fine-tune a repeating notification: Click the duty in your job listing that you just need to set a repeating notification for. Then click on the Repeat icon (two arrows organized as a sq.) to the appropriate. This will open a panel over the Tasks sidebar.Under “Repeats every,” you’ll be able to click on the primary field to regulate whether or not you’ll get the notification day-after-day, each two days, each three days, and so forth. – or you’ll be able to click on day to vary this to week, month, or yr. In the third field, you’ll be able to click on to set a time for the notification or change the time that you just initially set. This will open the panel exhibiting occasions in half-hour increments you can choose from, or you’ll be able to simply kind in a brand new time.Under “Starts,” you’ll be able to set or change the date once you need to obtain the notification. Clicking on the date proven will open the calendar panel over the Tasks sidebar, permitting you to pick a brand new date.Under “Ends,” you’ll be able to choose a date once you’ll cease receiving notifications for this job, or you’ll be able to have the notifications cease after a sure variety of occasions.Click OK on the decrease proper to set the repeating notification schedule for this job.Managing your dutiesTo delete a job in your job listing: Move the pointer over the duty and click on the three-dot icon to its proper. From the menu that opens, choose Delete.To prioritize a job in your job listing: Move the pointer over the duty and click on the star icon to its proper. IDG
Viewing your Starred duties listing permits you to see solely your most necessary duties.
To view solely duties that you just’ve starred: Toward the highest of the Tasks sidebar, click on the downward arrow to the appropriate of your job listing title. Then from the menu that opens, click on Starred.To change the type order of your duties: To the appropriate of Add a job, click on the three-dot icon. On the menu that opens, you’ll see three “Sort by” choices. My order is chosen by default. You can choose Date or Starred lately to mechanically change the order duties seem in your job listing.To mark a job full: When you’ve accomplished a job, click on the circle to its left. This will take away it out of your job listing and place it within the Completed listing.To view your accomplished duties: Click Completed on the backside of the Tasks sidebar.To return a accomplished job to your job listing: Click the checkmark to its left. IDG
Click the trash can icon to take away a job from the Completed listing.
To delete a accomplished job: Move the pointer over the finished job and click on the trash can icon.To delete all accomplished duties directly: At the highest of the duty listing, click on the three-dot icon to the appropriate of Add a job. From the menu that opens, choose Delete all accomplished duties.Creating extra job lists and managing themYou can create further job lists, and even transfer a job from one listing to a different.To create a brand new job listing: Toward the highest of the Tasks sidebar, click on the downward arrow to the appropriate of your job listing title. From the menu that opens, click on Create new listing. A small panel will open prompting you to enter a reputation in your new job listing.When you click on Done, your new job listing will seem within the Tasks sidebar, prepared so that you can add duties to it. IDG
You can create a number of job lists for various functions and simply change between them.
To change to a different job listing: Toward the highest of the Tasks sidebar, click on the downward arrow once more. From the menu that opens, choose the title of one other job listing to change to it within the Tasks sidebar.To rename or delete a job listing: Toward the higher proper, click on the three-dot icon to the appropriate of Add a job. From the menu that opens, choose Rename listing or Delete listing.To reorder your job lists: Toward the highest of the Tasks sidebar, click on the downward arrow. From the menu that opens, transfer the pointer over the title of the duty listing that you just need to transfer. A six-dot icon seems to its proper. Click-and-hold this icon, drag the duty listing title down or up the listing to the place you need to transfer it, and launch your mouse button or touchpad to set the duty listing title in its new place on the listing.To transfer a job from one job listing to a different: Move the pointer over the duty in its present job listing. Click the three-dot icon to its proper. From the menu that opens, you’ll see a checkmark to the left of the title of the duty listing that this job is in. Click the title of one other job listing on this menu to maneuver the duty to that listing.Alternatively, you’ll be able to choose New listing and enter a reputation for a brand new job listing. This job listing can be created, and your job can be moved to it.Using Gmail and Google Chat with Google TasksYou can flip any e mail in your Gmail account right into a job. This could be useful if you wish to create a job to remind you to do one thing talked about in an e mail. Similarly, you’ll be able to flip a chat message from Google Chat right into a job.To flip an e mail right into a job: From the Gmail residence display, open the e-mail. At the highest of your e mail, click on the Add to duties icon (a checkmark and + inside a circle).The Tasks sidebar will open to the appropriate of your Gmail residence display (for those who haven’t already opened it). A brand new job can be added to your job listing. The title of this job would be the similar as the topic line of your e mail. You can change the title, add particulars for the duty, set a notification for it, and in any other case handle it like some other job. IDG
Turning an e mail message right into a job. (Click picture to enlarge it.)
This job will include a hyperlink to the e-mail. When you click on it, the e-mail will open to the left of the Tasks sidebar, contained in the Gmail browser tab. (If you’re utilizing Tasks alongside one other Google Workspace app, equivalent to Google Drive, clicking this hyperlink will open a brand new browser tab that can present you this e mail inside Gmail.)To flip a chat message right into a job: From Gmail or the Google Chat residence display, open the chat. Move the pointer over the message you need to flip right into a job. Click the three-dot icon that seems to the appropriate and choose Add to Tasks. A brand new job can be added to your job listing; its title would be the chat message. You can change the title or in any other case handle it like some other job.Using Google Calendar with Google TasksGoogle Tasks additionally interacts with Google Calendar, letting you handle your duties in your calendar. And you’ll be able to import reminders in your calendar to a job listing in Google Tasks.To see your duties in Google Calendar: Open Google Calendar in an internet browser. Toward the decrease left, click on My calendars to open the listing beneath it (if it’s not already open). If there’s a checkmark by “Tasks,” you then’ll see your duties from Google Tasks in your calendar. If there’s no checkmark, merely click on Tasks to see your duties in your calendar. (Note that the calendar will solely present duties which have a notification date set.) IDG
Check Tasks beneath “My calendars” to have duties with dates seem in your calendar. (Click picture to enlarge it.)
To view and handle a job in your calendar: Inside the date with the duty, click on its time and title. If there may be a couple of job listed on the date and you may’t see all of them, click on More to open a small panel itemizing all of the duties for this date. Then choose a job to view it.A small panel will open that reveals the duty. Here you’ll be able to click on the pencil icon to edit the duty’s title, particulars, and/or notification schedule. Or you’ll be able to delete the duty (click on the trash can icon) or mark it accomplished (or uncompleted) on the decrease proper. IDG
Viewing a job in Google Calendar. (Click picture to enlarge it.)
To create a job by way of Google Calendar: Click a date. On the panel that opens, click on Task. Then enter a title, a time for the reminder notification, and an outline for the duty. Below the outline field you’ll see your default job listing; it can save you the duty right here or click on the down arrow subsequent to it to open a listing of job lists that you just created in Google Tasks. Select the title of the duty listing that you just need to put this new job beneath. IDG
Creating a job from Google Calendar. (Click picture to enlarge it.)
If you’ve beforehand set reminders on Google Calendar, you’ll be able to change these reminders into duties so they seem in one in all your job lists in Google Tasks. Note that for those who do that, they may not exist as reminders.To transfer your Google Calendar reminders to Google Tasks: At the highest of the Tasks sidebar, click on the three-dot icon to the appropriate of Add a job. From the menu that opens, choose Move reminders to duties. A “Move X reminder(s) to Tasks” field will seem towards the underside of the Tasks sidebar. Click Select listing, and from the menu that opens, choose the duty listing the place you need to transfer your reminders or click on Create new listing and create a brand new job listing.) After you’ve made your choice, click on Proceed. IDG
Moving Calendar reminders to a Tasks listing. (Click picture to enlarge it.)
Your reminders can be moved to the duty listing you chose, with every reminder showing as a brand new job within the listing. Each reminder that has been become a job could be renamed, rescheduled, and managed like some other job.Read subsequent: 5 sensible secrets and techniques for a greater Google Tasks expertise
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