Learn methods to reap the benefits of the file storage options of OneDrive in your Mac and collaborate with recordsdata shared throughout platforms.
Companies use Microsoft OneDrive to handle file shares throughout places and customers and provides staff members the power to collaborate extra successfully throughout a number of platforms corresponding to Windows, iOS, iPadOS, Android and macOS. Most organizations steeped within the Microsoft ecosystem select OneDrive as a result of it really works so nicely with Office 365 and Windows.
For many enterprise customers, OneDrive is constructed into Windows 11 and obtainable by default, however on Macs, there are some steps you’ll must take to stand up and operating with OneDrive. We’ll stroll by means of these on this article and get OneDrive working within the Finder, so you may collaborate with different OneDrive customers and simply retailer your paperwork within the cloud.
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Creating an account and downloading OneDrive
The first step to establishing OneDrive is getting an account. If your group makes use of OneDrive for Business, use your current work e mail login and it’s best to have entry to the mandatory account.
PREMIUM: OneDrive Cloud Usage Policy.
Must-read developer protection
If you’re utilizing OneDrive for private use, you’ll must create an account by heading to the Microsoft OneDrive web page and signing up at no cost — the free model provides you 5GB of cloud storage. Once you might have an account, obtain the software program and arrange the app on the Mac.
With account credentials in hand, obtain the OneDrive app for Mac. The best solution to get OneDrive is that if your group permits the Mac App Store; you may go to the OneDrive web page on the Mac App Store and obtain and set up the app with one click on.
Another solution to obtain and set up the app is by visiting the OneDrive obtain web page and clicking Download. Be certain to go to this web page in your Mac, so it downloads for the right platform.
Setting up OneDrive on Mac
Once you’ve downloaded the software program, open the installer out of your Downloads folder — named OneDrive.pkg — and observe alongside within the OneDrive installer (Figure A).
SEE: Avoid these widespread errors when operating OneDrive on Apple units.
Figure A
When arrange by means of the installer, OneDrive can be obtainable to all customers of the Mac. Image: Cory Bohon/TechRepublic
After putting in the software program, you’ll see a OneDrive icon within the Applications folder in your Mac. Double-click to open the app. At the primary display screen within the Set Up OneDrive program (Figure B), enter your account’s e mail deal with and click on the Sign In button.
Figure B
Enter your e mail and proceed by means of the setup assistant to complete configuring OneDrive. Image: Cory Bohon/TechRepublic
Follow the setup assistant by means of the primary few screens, answering the questions on your account. The display screen for Your OneDrive Folder shows the placement that can be used to retailer your synced folders and recordsdata. You can change it to a special location by clicking the button titled Change Location; in any other case, click on Next (Figure C).
Figure C
OneDrive provides the choice of fixing the default location of your OneDrive sync folder. Image: Cory Bohon/TechRepublic
The subsequent few screens present fundamental data on methods to arrange and use OneDrive. Click Next at every display screen. At the Get The Mobile App display screen, click on the Later button — you may at all times obtain the iOS or Android app one other time.
SEE: Here’s methods to use Microsoft OneDrive in your iOS or Android machine.
At the ultimate setup display screen, click on the button to Open OneDrive Folder. If you’ve already been utilizing OneDrive on a Windows pc or different machine, your synced folders and recordsdata will begin showing within the OneDrive folder in your Mac. If not, then the folder will comprise a number of default folders and recordsdata (Figure D).
Figure D
Your OneDrive folder can be added to the sidebar of the Finder to simply discover the folder at any time. Image: Cory Bohon/TechRepublic
Customizing your OneDrive setup
Next, you’ll wish to customise OneDrive in your Mac to make it work the best way you anticipate. Click the OneDrive menu bar icon on the high proper of the display screen, then choose the Preferences button from the window that seems (Figure E).
Figure E
You can see what OneDrive is at present doing or change preferences from the menu bar. Image: Cory Bohon/TechRepublic
General preferences
Some of the General preferences you’ll wish to think about toggling embrace:
Open at Login: OneDrive routinely begins every time you signal into your Mac.
Hide Dock icon: You can choose to cover or not disguise the Dock icon and resolve if you want to see notifications about sharing or enhancing.
Warn me earlier than my recordsdata I deleted are faraway from the cloud: This can operate as a precaution towards unintentional file deletions.
You’ll additionally wish to select whether or not or to not use Files On-Demand. With this feature turned on, any folders and recordsdata synced by means of OneDrive are saved on-line however not saved in your Mac. Any such file from OneDrive is downloaded to your pc solely when you want to entry it.
The benefit right here is that you simply save on disk area. The drawback is that you want to be on-line to entry your recordsdata. If your Mac is low on storage, it’s possible you’ll wish to maintain Files On-Demand enabled.
To be sure that recordsdata are downloaded to your Mac and never saved solely within the OneDrive cloud:
1. Open the Preferences part of the OneDrive app from the menu bar.
2. Click the button to Download recordsdata as you utilize them (beneficial) (Figure F).
Figure F
Most customers will wish to guarantee their recordsdata are saved and synced between their Mac and OneDrive cloud. Image: Cory Bohon/TechRepublic
3. Click the button for Download all OneDrive recordsdata now, and all your OneDrive recordsdata can be downloaded to your Mac.
Account preferences
Under the Account part for Preferences, you may see the identify of your OneDrive account and the way a lot area your OneDrive recordsdata are utilizing within the cloud. Here, you may select the place your recordsdata are saved in your machine. To achieve this:
1. Click the Choose Folders button. This part reveals you which ones folders are being synced between your Mac and your cloud storage.
2. Select or deselect any folder or file (Figure G). Any that you simply deselect can be eliminated out of your Mac and saved solely on-line. You might wish to deselect any folders you don’t want in your Mac however wish to maintain in OneDrive.
Figure G
Being in a position to choose which folders are synced to your Mac can maintain undesirable folders from syncing. Image: Cory Bohon/TechRepublic
3. Click OK when executed.
Backup preferences
From the Backup part for Preferences, you may select to backup and retailer recordsdata and folders in your Desktop and Documents folder in your Mac to OneDrive routinely. To achieve this, you’ll must click on the Manage Backup button and select to retailer any taken screens in OneDrive routinely (Figure H).
Figure H
Storing screenshots taken in your Mac to OneDrive routinely can unlock area and help you collaborate with screenshots simpler. Image: Cory Bohon/TechRepublic
When executed, shut the OneDrive Preferences window. Based in your customizations, OneDrive will now work within the background to again up and synchronize your chosen folders and recordsdata.