A note-taking app may be useful, particularly if it allows you and your co-workers to collaborate on concepts. Microsoft OneNote is a wonderful instrument for the job. It’s pre-installed on Windows 10 and 11 and is included with a Microsoft 365 subscription. But anybody can obtain the app and use it at no cost.This information walks you thru the fundamentals of utilizing OneNote, specializing in OneNote for Windows 10, the model that comes with Windows 10 and 11 and that’s out there for obtain within the Microsoft Store. Other out there variations embody a extra totally featured Windows desktop app, an online app, and apps for macOS, iOS, iPadOS, and Android. These could look or operate a bit of in a different way than described right here, however the primary performance is analogous. This information will describe notable variations within the options and interfaces of the online and cellular apps that can be useful so that you can know.Get began with OneNoteOneNote makes use of Microsoft OneDrive (or OneDrive for Business) to sync the notes you create to the cloud, so your notes are all the time updated throughout all of your units. Thus, the app requires that you just register with a Microsoft person account. If your organization makes use of Outlook or you’ve got a free webmail account on Outlook.com, for instance, you have already got a Microsoft person account. If not, you possibly can join one at no cost.To perceive the right way to work in OneNote, it’s useful to first know its organizational construction:
A Microsoft person account can comprise a number of notebooks.
Each pocket book can comprise a number of sections.
Each part can comprise a number of pages. (OneNote refers to a person notice as a “page.”)
This organizational construction is mirrored in how OneNote’s house format is offered. When you launch OneNote, maximize its window in order that it fills your PC’s show. On the vertical toolbar alongside the left, click on the Show/Hide Navigation button. (It’s above the magnifying glass icon.) OneNote will prepare its format like so:
Along the left is a toolbar with the Show/Hide Navigation icon at its prime. Clicking the magnifying glass button opens a search pane, and clicking the clock exhibits current notes.
To the quick proper of the Show/Hide Navigation icon is the title of the at present opened pocket book, and there are two columns under this pocket book’s title: The first column lists sections and the second lists pages which are contained on this pocket book.
The proper half of the OneNote window exhibits the at present chosen web page.
OneNote exhibits notebooks, sections, and pages within the left columns, with the present web page exhibiting in the principle window space. (Click picture to enlarge it.)
Clicking a bit title will present within the column to its proper a listing of the pages beneath this part. And clicking the title of a web page opens the web page within the giant pane to its proper, the place you possibly can then view the web page’s contents, scroll by means of it, and edit it. When you click on the Show/Hide Navigation button, the at present seen web page will grow to be greater, and the column itemizing the sections and pages can be eliminated. Click the Show/Hide Navigation button once more, and this column will return.Along the highest of the OneNote window, clicking View will open a toolbar that enables for different methods to view a web page, reminiscent of zooming in or out, or launching the web page in a brand new window. The first time you launch OneNote, there gained’t be any sections or pages, but it surely does create a brand new pocket book so that you can begin with.Note that there’s no Save command in OneNote; every part you do is saved robotically.In the OneNote cellular app: To see the listing of notebooks in your account, faucet the Notebooks icon on the decrease left. Tap a pocket book to open it. The display screen will change to a different display screen that lists the sections within the pocket book.Tap a bit to open it. The display screen will change to a different display screen that lists the pages which are beneath it. Tap a web page to open it. You can scroll all through the web page. IDG
The OneNote Android app exhibiting a pocket book’s sections.
Create notebooks, sections, and pagesWhen you create a brand new pocket book, part, or web page, you’ll be prompted to sort in a reputation for it.Create a brand new part or web page: At the underside of the second column, click on Add part or Add web page.Create a brand new pocket book: Click the title of the pocket book that’s at present open in OneNote. (This title is to the quick proper of the Show/Hide Navigation button.) At the underside of the Notebooks pane that opens, click on Add pocket book. IDG
Click Add pocket book at backside left to create a brand new pocket book.
Switch to a different pocket book: Click the title of the at present opened pocket book to open the Notebooks pane. Any different notebooks related along with your account can be listed on this pane. Click the one you wish to change to. In the OneNote cellular app: To create a brand new pocket book or part, go to the display screen that lists notebooks or sections, faucet the + icon on the higher proper, and enter a reputation for the brand new pocket book or part.To create a brand new web page, go to the display screen that lists pages and faucet the + icon on the decrease proper. This motion will open a brand new web page on the subsequent display screen. IDG
Click the + icon at decrease proper to create a brand new web page. (A web page is similar factor as a notice.)
Work with frames on a web pageWhen you begin typing wherever within the physique of a web page, a body seems round it. The extra traces of textual content you enter, the taller this body turns into. You can alter the width of the body by dragging its proper border line. You can transfer the body to a different spot on the web page by clicking, holding, and dragging its prime border line. IDG
A body seems round textual content you sort on a notice.
When you click on on one other space of the web page, the body across the textual content disappears, abandoning the textual content inside it. When you click on on the textual content once more, the body round it reappears.This framing interface helps you to create teams of textual content that you would be able to transfer round on a web page. You may even transfer one textual content group over one other textual content group — the one on prime will grow to be clear over the second. This offers OneNote pages extra flexibility than you get with the everyday left-to-right, top-to-bottom strategy of many note-taking and word-processing apps. IDG
You can transfer every group of textual content in its body.
Format and tag textual contentOneNote for Windows 10 makes use of a simplified model of the Office Ribbon operating throughout the highest of the display screen. It’s divided into tabs the place you possibly can entry totally different toolbars with instructions for formatting textual content, inserting pictures and different parts, altering a notice’s design, and extra. You can change a number of elements of textual content utilizing the Home tab’s toolbar. If it’s not open already, click on Home to open this toolbar.Change textual content formatting: Highlight the textual content in a body on a web page. Then, from the Home toolbar above, choose a formatting operate reminiscent of font title, dimension, spotlight coloration, or textual content coloration.You may format traces of textual content to be a bulleted or numbered listing. A bullet icon or quantity can be added to the left of the primary line of textual content you sort. Thereafter whenever you press the Enter key, the subsequent line may also be preceded with a bullet or the subsequent sequential quantity. IDG
Formatting textual content as a numbered listing.
Tag a line of textual content: Put the cursor within the line of textual content. On the Home toolbar, click on the downward arrow to the best of the Tags button (a field with a checkmark and a star). From the dropdown menu that opens, choose the tag that you really want utilized to this line of textual content.This places an icon originally of the road of textual content, reminiscent of a checkbox for “To Do” or a star icon for “Important.” You may create a brand new tag title and choose an icon for it. IDG
You can improve textual content with interactive checkboxes or different icons.
The checkbox that designates a line of textual content as a To Do merchandise is interactive. Clicking the small field will mark it with a examine.In the OneNote net app: You’ll discover a number of extra preset tag varieties.In the OneNote cellular app: To add textual content to a web page, faucet the spot on the web page the place you wish to put it. The on-screen keyboard of your cellphone or pill will open with a toolbar alongside the highest of the keyboard. Icons on the toolbar allow you to insert To Do, bulleted, or numbered lists; format textual content in numerous methods; embed chosen textual content with an online hyperlink; or insert different parts described later on this story. IDG
Formatting textual content in a notice within the OneNote Android app.
Add pictures, media, and different partsTo add pictures, tables, video, and different parts to a web page, place your cursor on the spot on the web page the place you need the component to look and click on the Insert tab on the prime of the OneNote window. IDG
Adding a desk to a notice.
The toolbar that seems helps you to insert the next objects:Table: Clicking this button opens a panel that lets you choose the variety of columns and rows you need for a brand new desk by dragging the pointer.You can alter the width of a desk by clicking on and dragging the best facet of its body. You can transfer the desk itself to a different space on the web page by clicking on and dragging the highest facet of its body. To alter the sizing of the columns of the desk, click on on and drag the vertical traces contained in the desk.Inside every cell of the desk, you possibly can sort textual content or numbers, and even add an image, as described later. IDG
A desk can comprise textual content, pictures, and extra.
File: Clicking this button opens File Explorer. You can choose a file in your PC’s drive or OneDrive.When you insert a file, it seems as a shortcut on the web page. If it’s a shortcut to an .EXE file, clicking it should run this system in your PC. Otherwise, clicking the shortcut will load it inside a corresponding app. For instance, if it’s a .DOCX or .DOC file, the doc will launch and cargo inside Microsoft Word. Clicking a shortcut to an audio or video file will launch your PC’s default media participant.Printout: Clicking this button additionally opens File Explorer. You choose a PDF in your PC’s drive or OneDrive. All of the PDF’s pages can be added to the web page as a collection of pictures. When you click on any of those pictures, eight dots seem at its sides and corners. You can click on on and drag these dots to resize the picture.Pictures: Clicking this button presents you with 3 ways so as to add an image to a web page:
From File lets you choose a picture file in your PC’s drive or OneDrive.
From Camera helps you to snap a photograph utilizing your PC’s webcam.
From Online helps you to add a picture that you just discover by way of Microsoft’s Bing search engine.
Adding an image to a notice.
Remember that the picture will seem wherever your cursor is on the web page whenever you click on the Pictures button. That means you possibly can click on inside a textual content body or desk cell to have the picture seem there.When you click on any picture that’s been added to a web page, eight dots seem at its sides and corners. You can click on on and drag these dots to resize the picture.Online Video: This helps you to enter the hyperlink to a web based video on a website reminiscent of Giphy, Vimeo, or YouTube. A thumbnail of the video can be added to the web page. When you click on the thumbnail, the video will play. You can resize this thumbnail like some other picture, as described above.Link: You can apply a clickable net hyperlink to a phrase or phrases on the web page. First, copy the online hyperlink to your Windows clipboard. Next, spotlight the phrase or phrases on the web page. Then click on the Link button, and on the panel that opens, paste within the net hyperlink.Audio: A easy audio recording and playback instrument will seem alongside the highest of the OneNote window whenever you click on this button. You can report a voice memo in case your Windows PC has a microphone. The recording will seem on the web page as a shortcut to an audio file.Meeting Details: Clicking this button will allow you to insert assembly particulars out of your Outlook calendar, together with time, date, place, and attendees. There’s additionally a spot so that you can add notes from the assembly. (If you don’t see the button, click on the down arrow icon on the proper finish of the Insert toolbar and choose Meeting Details from the dropdown menu.) IDG
Inserting assembly particulars from Outlook right into a notice.
In the OneNote cellular app: To add pictures or different parts to a web page, faucet the spot on the web page the place you wish to put this merchandise. As talked about within the earlier part of the story, the on-screen keyboard of your cellphone or pill will open with a toolbar alongside the highest of the keyboard.In addition to the textual content formatting choices described above, you possibly can click on the digital camera icon to insert an image taken along with your machine’s digital camera or one which’s already saved on it, click on the microphone icon to report a voice clip utilizing your machine’s microphone, or click on the paperclip icon to connect a file that’s saved in your machine.