If you’ve been utilizing Microsoft Word for years, you most likely suppose you’ve gotten a fairly good grasp on its capabilities. But you may be lacking out on the total extent of its capabilities, or worse, making due with pointless minor irritations that could possibly be improved with the best know-how. Don’t imagine me? Read on to see if any of the next methods and hidden features might enhance your individual workflow.
Finding components, particular characters and codecs
Problem: Word’s search perform solely finds textual content. How can components reminiscent of tables, graphics, footnotes, and even formatting be discovered?
Solution: All that is hidden in Word’s search dialogue. First name up the search enter area with Ctrl+F. Then click on on the magnifying glass. Then click on on the magnifying glass image. Here you’ll already discover the features with which you’ll be able to rummage in graphics, tables, feedback, formulae, or footnotes. You can go even deeper by clicking on Advanced discover… after which More >>.
Under Format you’ll be able to seek for fonts or format templates, and beneath Special you’ll be able to seek for paragraph marks and areas. Many components may also be entered as placeholders within the search area. For instance, “^p” searches for paragraphs. The newest Word 2021 and Microsoft 365 even have a search area above the ribbon.
Emojis like in Whatsapp
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Problem: In apps like Whatsapp, for instance, you’ve gotten a variety of emojis, icons, and symbols at your disposal. Does Word supply one thing comparable?
Solution: Such little footage are situated within the ribbon beneath Insert > Icons.
Here you’ll be able to see actually tons of of little footage, which may also be searched through the search area. The icon classes ranges from Analysis to Holidays, with the smileys within the Faces part.
Create your individual watermark
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Problem: Watermarks are a typical methodology of creating it clear who owns the copyrights to a doc or of stopping the undesirable use of copies. Can Word do that too?
Solution: Microsoft has hidden the perform for inserting a watermark in its phrase processor a bit: You will discover it within the menu bar beneath the Design tab—choose Watermark on the far proper. Here the watermark menu presents some ready-made watermarks reminiscent of “Confidential” or “Do not copy.”
To use your individual design, click on on Custom watermark… and add the brand or textual content you need.
Templates and designs: Integrated format aids
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Problem: With peculiar textual content, you simply begin writing, however in the case of refined layouts reminiscent of calendars, invites, or CVs, designing with Word shortly turns into tedious. Can’t you get assist so that you just don’t have to begin from scratch each time?
Solution: Word helps on two ranges. The first is while you create a brand new doc. In addition to Blank Document, there are quite a few templates accessible, reminiscent of letterheads, certificates, and brochures. If the choice just isn’t enough, merely enter a key phrase for the required template within the search area. The search time period “calendar,” for instance, brings up dozens of on-line templates that can be utilized as the premise on your personal works.
The second stage, then again, is extra involved with the looks of paperwork. The corresponding perform might be discovered beneath Design within the Themes menu. Here Microsoft combines coordinated fonts, colours, and font sizes. If you progress the mouse pointer over a design, you’ll be able to see how your doc would look with it earlier than you choose it with a click on.
Microsoft 365: Insert textual content content material with out formatting
Problem: Instead of inserting texts within the font and with the formatting of the goal doc, Word insists on copying texts within the supply format, however this typically ruins the format and leads to expensive corrections. Is there a strategy to insert texts with out taking on their formatting?
Solution: Windows has really recognized an answer to this drawback for a very long time: The key mixture Ctrl-Shift-V copies pure textual content data in lots of applications. But Microsoft’s Office bundle, of all issues, can’t do that. Instead, customers need to take away the formatting from texts inserted with Ctrl-V in a second step.
Simply paste your textual content into the goal doc utilizing Ctrl+V, then from the little paste menu that seems, select the third possibility for text-only.
Protect paperwork with a password
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Problem: If you ship personal or confidential paperwork by electronic mail, for instance, it’s best to defend them from prying eyes with a password. How can this be finished?
Solution: In the case of secret enterprise paperwork or private paperwork with personal data, it is sensible to guard the contents of Word paperwork with a password. This makes the file nugatory to overseas eyes, as a result of with out getting into the proper password, the file can neither be learn nor modified or printed.
To password-protect a doc, go to File > Info > Protect doc > Encrypt with password. Here you enter the password twice after which save the doc to activate the safety. The encryption additionally applies to different applications reminiscent of Libre Office.
If you need to take away the password safety, click on on Encrypt with password and take away all characters from the password area. After clicking on “OK”, the password immediate is eliminated.
Create an automated listing
Problem: In lengthy paperwork with quite a few graphic components, it’s worthwhile to insert an automated listing of illustrations. How does this work?
Solution: The automated listing of illustrations requires two steps. In step one, you present all photos with a caption. To do that, click on on the primary illustration after which go to the menu bar merchandise References on the high—in some Word variations it’s also referred to as Links. Click on Insert caption and within the dialog window beneath Options set whether or not the chosen object is an determine, equation, or desk.
The Position tab determines whether or not the caption ought to seem above or under the picture. Enter the caption textual content within the Caption area on the high and make sure by clicking on OK. Proceed in the identical approach with the opposite photos. Word routinely acknowledges the order of the photographs and assigns them the proper numbers.
In the second step, insert the listing of illustrations. To do that, click on on the place within the doc the place you need it to seem later after which click on on Insert Table of Figures within the References menu within the Captions part. Here you’ll be able to once more distinguish between determine, equation, and desk within the General part and on this approach additionally create an equation or desk listing. Under Formats you’ll be able to select from a number of designs for the listing of figures. A click on on OK completes the method.
If you need to replace the listing later, for instance as a result of new illustrations have been added or the web page numbers have modified within the meantime, merely click on on it and within the menu on the perform Update listing of illustrations.
Transcription of audio recordsdata into textual content
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Problem: In the age of videoconferencing, it’s generally fairly helpful to switch the content material right into a doc. But listening and typing is tedious. Can such transcription be finished routinely with Word?
Solution: The paid model of Microsoft 365 lets you do exactly that, it transcribes texts from an audio or video file instantly right into a Word doc. Microsoft 365 permits 5 hours of transcription per person account monthly, whereas the regionally put in Word model solely presents the dictation perform, not the transcription perform.
This is the way it works: Go to www.office.com in your browser and log in together with your Microsoft 365 account. Create an empty doc, open the microphone menu within the Home menu and change to Transcribe.
A brand new column opens on the right-hand facet. At the highest, set the language through which the video or audio file is out there. At the underside of the column is the knowledge on how lots of the 300 free minutes you’ve gotten already used within the present month. Then click on on Upload audio. Word helps the audio codecs WAV, MP4, M4A, and MP3 and file sizes as much as 300MB.
The add and transcription take some time, relying on the web bandwidth. Word then shows the texts within the right-hand column with speaker quantity and time stamps. If you progress the mouse pointer over one of many entries, a pencil image seems for modifying. Rough errors might be ironed out proper right here.
If you need to hear a textual content passage once more within the unique, merely click on on the corresponding timestamp. Word will now play again the recording from this level. To add all paragraphs to the doc, click on on Add to doc. In addition to the pure textual content, there’s additionally the choice to take over the audio system, the time stamps or each.
Faster with textual content modules
Problem: Frequently used textual content modules, reminiscent of addresses, disclaimers, or greetings, need to be typed in repeatedly. Can’t Word do the work?
Solution: Frequently used textual content modules might be saved as so-called autotext. For instance, as a substitute of typing “Yours sincerely” time and again, choose the phrases and press the important thing mixture Alt+F3. The window Create a New Building Block seems. In the Name area, enter an easy-to-remember abbreviation for the textual content module, reminiscent of “ys” in our instance.
To insert the greeting system later, simply enter “ys” and press the F3 key. Word often saves the textual content modules within the file regular.dotm.
This article has been translated from German to English and initially appeared on pcwelt.de.